Recent research (Graziadio Business Review) confirms and can remind us of methods to keep our online meetings powerful.
1. When working in a group larger than 5, create structures that allow simultaneous sharing -- use typing in chat or on a white board to keep everyone engaged and involved.
2. When creating large amounts of data, allow time for the group to sort through the material, create categories and more deeply engage and process.
3. Synchronous meetings are perfect for brainstorming and problem-solving together, but use asynchronous boards to update teams in different time zones.
4. Create a rule of "no multi-tasking" during online meetings. Researchers call this "dual-task interference." This may be tough to initiate but checking texts or emails while "listening" doesn't work. Establishing a cultural expectation for remote workers to join via video conference, rather than merely voice calls, may decrease dual-task interference. Using interactive tools (phone, chat, white board) and a facilitator who asks great questions can also ensure our group's attention. Groups will be amazed by the power of a single focus. It is not only less stressful but
true learning and engagement are only possible if we stop trying to multi-task. Once a group trusts that the online meeting isn't a waste of their time, they will comply with the "be fully present" rule. Then we all reap the benefits -- powerful (and even fun) meetings.
Also remember --
Avoid "data dump" meetings online. Keep online (and even live meetings) reserved for creating new ideas or solving problems.
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